Association of Medical Microbiology
and Infectious Disease Canada

l’Association pour la microbiologie
médicale et l’infectiologie Canada

    

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Association of Medical Microbiology
and Infectious Disease Canada

l’Association pour la microbiologie
médicale et l’infectiologie Canada

Privacy Policy

Privacy of personal information is an important principle to the Association of Medical Microbiology and Infectious Disease (AMMI) Canada. We are committed to collecting, using, and disclosing personal information responsibly and only to the extent necessary for the appropriate provision of the services we provide to our members in our role as a professional association. The following describes our privacy policy.

What is personal information?

Personal information is information about an identifiable individual, including that which relates to his/her personal characteristics. Personal information is not to be confused with business information (e.g., an individual’s business address and telephone number).

The information you provide to AMMI Canada – such as your name, address etc. – allows AMMI Canada to inform you about events and activities and to notify you of issues, events or special offers which may be of interest to you. By becoming a member or by requesting information or registering for events or courses offered by AMMI Canada, you are giving AMMI Canada permission to contact you by way of the information you provide. Members can customize their communication preferences by contacting the AMMI Canada Secretariat at info@ammi.ca or 613.260.3233 ext 103.

Why we collect personal information: Primary purposes

For our members, the primary purpose we collect, use, and sometimes disclose personal information is to ensure our members qualify for membership with the association and that, once established as a member in good standing, we can provide general membership services and exclusive membership benefits and that we can communicate appropriately with them.

Examples of personal information we collect for this purpose include email address (if available), graduation year and institution, membership ID number (assigned by AMMI Canada) and preferred language of correspondence.

Like all professional associations, we collect, use, and sometimes disclose personal information in order to serve our members. At no time do we rent, sell, barter, exchange or distribute our membership list to any third party for commercial purposes.

We collect personal information related to or secondary to our primary purposes: Like most organizations, we collect, use, and disclose information for purposes related to or secondary to our primary purposes.

Invoicing and Payments: AMMI Canada invoices members for annual dues. In addition, AMMI Canada collects registration fees from members and non-members alike, for conferences and events.

Personal Information Collected (that is not already collected as part of the primary purpose):

  • payment details: personal/business cheques or credit cards, cash, account numbers and authorization
  • names, event choices and dietary preferences of members and guests registering to attend events

How will your personal information be protected?

Personal information shall be protected by security safeguards appropriate to the sensitivity of the information. Security measures are in place at the AMMI Canada office, including locked doors and an alarm system on the building along with locked individual AMMI Canada offices. Computers are password protected and filing cabinets are kept locked when not in use. Software programs that detect security breaches are in place on all AMMI Canada computers.

What happens in the event of a privacy breach?

If an unauthorized access, use, or disclosure of private information occurs, AMMI Canada will take immediate action to contain the breach. A risk assessment of the severity of the breach and the type of information accessed will occur. All liable parties affected by the breach (and in certain instances, even those unaffected) will be notified in writing. AMMI Canada will take additional steps to prevent future breaches.

You can look at your information

AMMI Canada members have the right to see what personal information we hold. A request must be made in writing and your identity must be confirmed before any information is given out.

Do you have any questions or concerns?

AMMI Canada’s Privacy officer will address any questions or concerns you may have: 

Riccarda Galioto
Executive Director
AMMI Canada
192 Bank Street,
Ottawa ON K1S 5B6

Email: riccard@ammi.ca
Telephone: 613-260-3233 x102

Privacy Policy

Privacy of personal information is an important principle to the Association of Medical Microbiology and Infectious Disease (AMMI) Canada. We are committed to collecting, using, and disclosing personal information responsibly and only to the extent necessary for the appropriate provision of the services we provide to our members in our role as a professional association. The following describes our privacy policy.

What is personal information?

Personal information is information about an identifiable individual, including that which relates to his/her personal characteristics. Personal information is not to be confused with business information (e.g., an individual’s business address and telephone number).

The information you provide to AMMI Canada – such as your name, address etc. – allows AMMI Canada to inform you about events and activities and to notify you of issues, events or special offers which may be of interest to you. By becoming a member or by requesting information or registering for events or courses offered by AMMI Canada, you are giving AMMI Canada permission to contact you by way of the information you provide. Members can customize their communication preferences by contacting the AMMI Canada Secretariat at info@ammi.ca or 613.260.3233 ext 103.

Why we collect personal information: Primary purposes

For our members, the primary purpose we collect, use, and sometimes disclose personal information is to ensure our members qualify for membership with the association and that, once established as a member in good standing, we can provide general membership services and exclusive membership benefits and that we can communicate appropriately with them.

Examples of personal information we collect for this purpose include email address (if available), graduation year and institution, membership ID number (assigned by AMMI Canada) and preferred language of correspondence.

Like all professional associations, we collect, use, and sometimes disclose personal information in order to serve our members. At no time do we rent, sell, barter, exchange or distribute our membership list to any third party for commercial purposes.

We collect personal information related to or secondary to our primary purposes: Like most organizations, we collect, use, and disclose information for purposes related to or secondary to our primary purposes.

Invoicing and Payments: AMMI Canada invoices members for annual dues. In addition, AMMI Canada collects registration fees from members and non-members alike, for conferences and events.

Personal Information Collected (that is not already collected as part of the primary purpose):

  • payment details: personal/business cheques or credit cards, cash, account numbers and authorization
  • names, event choices and dietary preferences of members and guests registering to attend events

How will your personal information be protected?

Personal information shall be protected by security safeguards appropriate to the sensitivity of the information. Security measures are in place at the AMMI Canada office, including locked doors and an alarm system on the building along with locked individual AMMI Canada offices. Computers are password protected and filing cabinets are kept locked when not in use. Software programs that detect security breaches are in place on all AMMI Canada computers.  

What happens in the event of a privacy breach?

If an unauthorized access, use, or disclosure of private information occurs, AMMI Canada will take immediate action to contain the breach. A risk assessment of the severity of the breach and the type of information accessed will occur. All liable parties affected by the breach (and in certain instances, even those unaffected) will be notified in writing. AMMI Canada will take additional steps to prevent future breaches.

You can look at your information

AMMI Canada members have the right to see what personal information we hold. A request must be made in writing and your identity must be confirmed before any information is given out.

Do you have any questions or concerns?

AMMI Canada’s Privacy officer will address any questions or concerns you may have: 

Riccarda Galioto
Executive Director
AMMI Canada
192 Bank Street,
Ottawa ON K1S 5B6

Email: riccarda@ammi.ca
Telephone: 613-260-3233 x102

Copyright Policy

A. STATEMENT OF CORPORATE VALUES

We at AMMI Canada recognize and respect intellectual property rights and are committed to fulfilling our moral and legal obligations with respect to our use of copyright-protected works.

Purpose
The policy outlines the AMMI Canada’s position on the use of copyright material by members of the institution. Effectively, this policy will:

– state AMMI Canada’s position on the interpretation and application of the Copyright Act and related laws;

– state AMMI Canada’s position on the legal use of copyright materials by members of this association;

– serve to limit the potential legal liability of AMMI Canada and its members for copyright infringement through the exercise of due diligence when using copyright material;

– be the basis to identify and implement specific procedures to effect compliance with copyright laws.

 

B. STATEMENT OF CORPORATE OBLIGATIONS REGARDING COPYRIGHT

As a matter of moral integrity and adherence to copyright law, AMMI Canada sets forth these policies for all employees, volunteers, and faculty:

  1. No employee, volunteer, or faculty of AMMI Canada may reproduce any copyrighted work in print, video or digital form in violation of the law. Works are considered protected even if they are not registered with the federally legislated Copyright Act and related laws, or any registering agency outside Canada and even if they do not carry the copyright symbol (©). Copyrighted works include, but are not limited to: printed articles from publications, electronic articles in online publications, online videos, movies, TV and radio programs, recorded music performances, images, training materials, manuals, documentation, software programs, databases, websites and blogs. In general, the laws that apply to printed materials also apply to visual and digital formats such as websites, streaming media, music downloads, mobile apps, CDs and DVDs.
  2. Questions concerning copyright procedures, including fair use, should be addressed to the AMMI Canada Executive Director, who serves as our copyright officer.

C. INSTRUCTIONS FOR HANDLING COPYRIGHT INFRINGEMENT

AMMI Canada expects its employees, volunteers, and faculty to be responsible consumers of copyrighted materials. We also encourage employees to educate their peers on copyright compliance. If any employee, volunteer, or faculty witnesses a potential copyright infringement, please bring the matter to the attention of the individual as well as to our Executive Director, who serves as our copyright compliance officer.

  1. ACCREDITATION AND COPYRIGHT PROCEDURES FOR SPEAKERS/FACULTY INVOLVED IN CONTENT DEVELOPMENT

 

1. Speaker Requirements

AMMI Canada Speakers and Faculty must complete a checklist that requires them to read and understand the AMMI Canada Copyright Policy. Speakers must also confirm in writing that they will obtain all necessary permissions for material included in their presentation and provide all necessary references and copyright acknowledgements accordingly.

2. Copyright Cheat Sheet

A “cheat sheet” of support materials, including how to properly reference materials per our policy, is provided to speakers prior to the development of their slides.

3. Accreditation Review of Copyright

All presentation slides must be submitted to AMMI Canada for accreditation review prior to the presentation. Accreditation reviewers must notify the speaker of any missing or inappropriately referenced journal articles, images, etc.

 

The speaker must rectify these issues and submit their presentation for re-review and final accreditation approval prior to presenting their slides.

4. Speaker Breach – Mitigation Strategy

Speakers are held accountable to the checklist they completed, confirming that they would adhere to the copyright policy.

 

The copyright policy is considered breached if members of the AMMI Canada Accreditation team notice a discrepancy between the presentation that was accredited and the presentation delivered that goes against the AMMI Canada copyright policy and the agreement signed by the presenter, or if a complaint is submitted via the evaluation. If the copyright policy is breached at the time of the presentation, AMMI Canada will follow-up with the speaker to notify them of the breach. The first infraction will be a written warning from the Accreditation Chair. If the speaker returns for another presentation and there is a 2nd infraction, the speaker will again be notified in writing by the Accreditation Chair and the AMMI Canada President. The speaker will be prevented from speaking on behalf of AMMI Canada for a period of 3 months. AMMI Canada will require approval from the Accreditation Chair and the Scientific Planning Committee Co-Chairs prior to inviting the speaker back in the future. This applies to the AMMI Canada – CACMID Annual Conference as well as programs outside of conference.