AMMI Canada is a national not-for-profit professional association representing physicians, clinical microbiologists, and researchers specializing in medical microbiology and infectious diseases.

Guided by our vision Fewer infections. Fewer outbreaks. Healthier communities., we advance education, research, innovation, and advocacy to improve the prevention, diagnosis, and treatment of infections across Canada.

Position Overview

Reporting to the Executive Director, the Conference and Programs Coordinator supports the planning and delivery of AMMI Canada meetings, educational programs, and events, with a primary focus on the Annual Conference.

The successful candidate will be organized, proactive, detail-oriented, and comfortable managing multiple priorities in collaboration with staff, committees, speakers, sponsors, and external suppliers.

Key Responsibilities

Annual Conference

• Coordinate conference logistics, timelines, and deliverables under the direction of the Executive Director.
• Coordinate and assist with Abstracts and Case Reports logistics, including the submission site, review process, presenter communications, scheduling, and preparation of the abstract supplement.
• Support program development and scheduling.
• Coordinate suppliers, including venues, hotels, audiovisual and registration providers, exhibit services, and other contractors.
• Assist with preparing and coordinating venue and supplier RFPs.
• Coordinate sponsor and exhibitor communications, logistics, deliverables, and benefit fulfilment.
• Coordinate speaker travel, accommodation, reimbursements, presentation requirements, and on-site support.
• Coordinate room setups, food and beverage, staging, signage, floorplans, and exhibit-hall logistics.
• Prepare and proof conference materials, website content, and communications.
• Provide on-site coordination and respond to operational issues.
• Perform other cross-functional duties as assigned, recognizing that flexibility and shared responsibilities are essential within a small team.

Educational Programs and Meetings

• Maintain the master program schedule and coordinate session logistics for educational activities.
• Coordinate speaker invitations, confirmations, communications, and presentation requirements.
• Prepare program communications, website updates, listserv messages, and social media content.
• Coordinate technical requirements for virtual and hybrid programs.
• Arrange Council meetings and the Annual General Meeting, including venues, audiovisual services, catering, technology, invitations, agendas, and supporting materials.